Grand Vine Sponsor & Exhibitor Portal
Minnestoa Monthly’s Grand Vine
March 3rd, 2023
Sponsor & Exhibitor Portal
Welcome to the Grand Vine Sponsor & Exhibitor Portal. Below you will find all the details needed to have a successful and enjoyable experience as a sponsor or exhibitor at the upcoming Grand Vine.
Please click on the tabs below to review the associated information.
Ice, bus tubs, water pitchers and dump buckets will be provided to exhibitors sampling alcoholic beverages. Water/ice will be replenished throughout the show as needed. We are supplying all attendees with sampling glasses at the door. You are responsible for providing your own bottle openers, corkscrews, bar rags, product and personnel. If you want to serve your beverages in cups other than the provided glass (e.g. if pre-mixing cocktails), you must provide your own sampling cups.
Restaurant partners are responsible for any cooking equipment, barware, plates, glasses, napkins, etc. You must provide any supplies needed to sample/serve your product.
Alcohol Sampling Size Limits
Wine samples are limited to 1 oz.
Load-in and Load-Out
Omni Viking Lakes Hotel is located at the new Viking Lakes sports and recreation development in Eagan, MN. The physical address is Omni Viking Lakes Hotel | 2611 Nordic Way, Eagan, MN 55121.
Load-in and Load-out will be done on the South side of the hotel. Please follow the directional signage when you arrive.
There will be no loading dock load-in/out unless special access is requested. Please contact Rick Krueger | firstname.lastname@example.org.
Thursday, March 2nd | 8:30am-5:30pm
Friday, March 3rd | 8:30am-2:30pm
Friday, post event.
Many groups will be located in the same location for Grand Vine and the Food & Wine Experience. We will inform you during your load-in if you will be located in a seperate location during the Food & Wine Experience.
If you are located in a seperate location during the Food & Wine Experience, we ask you move all product to you main event location after Grand Vine.
When you arrive at the venue for load-in, you make your way to the venue entrance. At the venue entrance you will check-in with event staff. You will collect your Exhibitor Staff Badges and you will be directed to your location on the event floor.
The Exhibitor Check-In location is the same location of our Exhibitor Show Office. This is where you can come with any needs or issues during the event.
- You must bring your own dolly/cart for moving your materials to your location.
- All staff must be 21+.
- No children or pets are allowed during load-in/out.
- Please park in the location marked on the map below for load-in/out only.
Important Event Policies and Rules
Exhibit areas must be staffed during show hours. All of your employees working the show during show hours must be at least 21 years of age. Have photo ID easily accessible.
REMINDER: Anyone 21 and under are prohibited from the show floor at ALL times during the event and during move-in and move-out hours.
YOUR EXHIBIT SPACE:
Your exhibit fee only includes a linen covered table and items explicitly listed on your contract. There is no pipe/drape.
You are resposible for providing your own serving utensils, napkins, ice scoops, plates, toothpicks and any other items needed to serve your food or beverage. The event will supply each guest with a tasting glass for beverage samples. Remember to review any Minnesota Deaprtment of Health requirements if you are securing a temporary food permit.
If you are a beverage vendor, we will provide you with ice, one ice tub to chill/cool bottles or cans, one water pitcher for guests to rinse out tasting glass, and refuse bucket.
HAND WASHING STATION: You may rent a handwashing station on the Show Service Order Form.
EXHIBITOR DISPLAYS & GUIDELINES:
Exhibit Display Restrictions: Please be sensitive of your neighbors when setting up your display table. Show Management reserves the right to adjust your area if you are obstructing your neighbor or isle way.
Tents: No Tents. There can be no blockage between the ceiling sprinklers and your booth area.
Signage / Decorations: All signage materials must look professional and be contained within the realm of your space/table. Decorations may NOT be taped, nailed, tacked, stapled or otherwise fastened to ceilings, doors, floors, walls, glass, columns, painted surfaces, fabric or decorative walls. Pressure-adhesive sticker/decals, gum or similar promotional items cannot be distributed or sold within Target Field. Decorations must be fireproof, and have proper documentation.
Literature and Noise Restrictions: Interviews, demonstrations, and distribution of literature must be done within the exhibitor’s space. You may not “work the aisles.” Amplified systems, loud music, or other noise which interferes with other exhibitors is prohibited.
Other: Helium balloons and stickers are NOT allowed and they may not be sold, given or distributed within the facility.
GARBAGE & EXCESS PRODUCT:
At the end of your set-up, and at the end of the evnety, please palce any excess trash neatly infront of your space and the venue staff will cremove it.
No early deliveries to the venue are allowed. If you have questions please contact Rick Krueger | email@example.com.